We're transparent about your data.

Who We Are

LABS — Lawton Accounting & Bookkeeping Services (referred to as "LABS," "we," "us," or "our") is a bookkeeping and financial advisory firm operating as LABS LLC, headquartered in Lawton, Oklahoma. We provide subscription bookkeeping, financial reporting, advisory services, and related financial management services to small business owners.

What Information We Collect

Information You Give Us Directly

When you contact us, complete a form, or become a client, we may collect:

• Your name and business name
• Email address, phone number, and mailing address
• Business financial records, bank statements, and transaction data you provide for bookkeeping purposes
• Login credentials for financial platforms you authorize us to access (QuickBooks Online, bank portals, payroll systems, etc.)
• Billing information processed through our payment provider
• Communications you send us — emails, messages, and notes from advisory calls

Information Collected Automatically

When you visit LawtonBookkeeping.com, standard web technology collects:

• Browser type, device type, and operating system
• Pages visited and time spent on them
• Referring URL (how you arrived at the site)
• IP address and general geographic location (city/region level)

We use this data in aggregate to understand how the site is used and to improve it. We do not build individual profiles from this data.

Cookies and Tracking

Our website uses cookies — small text files placed on your browser — to maintain site functionality and analyze traffic. We use analytics tools (such as Google Analytics) in standard configuration. You can disable cookies in your browser settings; doing so may affect certain site features but will not affect your ability to contact us or become a client. We do not use advertising cookies. We do not allow third-party advertisers to place tracking pixels on our site.

How We Use Your Information

How We Handle Client Financial Data

Because we are a financial services firm, we treat client financial information with heightened care.

• Client financial records are stored in encrypted, access-controlled systems
• We access client financial platforms (banking, QuickBooks, payroll) only through authorized, credentialed connections — not stored passwords
• Access to client files is limited to LABS staff and contracted professionals working on that client's account
• We do not sell, rent, or trade client financial data — ever, under any circumstances
• When we engage contracted CPAs or other credentialed professionals on a client's behalf, only the information necessary to complete the specific task is shared, under confidentiality terms

Information Sharing

We do not sell your information. We do not share your information with third parties for their marketing purposes.

We share information only in the following circumstances:

Data Retention

We retain client financial records and communications for a minimum of seven years following the end of the client relationship, consistent with standard accounting practice and IRS recordkeeping guidelines.

Non-client inquiry data (contact form submissions that did not result in an engagement) is retained for no more than 18 months.

You may request deletion of non-financial-record data at any time by contacting us. Some information cannot be deleted if retention is required by law or professional standards.

Your Rights

You have the right to:

• Access the personal information we hold about you
• Correct inaccurate information
• Request deletion of information we are not legally required to retain
• Opt out of any non-essential communications at any time

To exercise any of these rights, contact us at hello@lawtonbookkeeping.com. We will respond within 10 business days.

Security

We use industry-standard safeguards — encrypted connections (HTTPS), access controls, and secure credentialed systems — to protect the information in our care. No system is 100% impenetrable, and we cannot guarantee absolute security. What we can guarantee is that we take it seriously, because your financial information is exactly the kind of data that deserves careful handling.

If you believe your information has been compromised, contact us immediately at hello@lawtonbookkeeping.com.

Third-Party Links

Our website and resources may occasionally link to third-party sites (financial tools, government resources, etc.). We are not responsible for the privacy practices of those sites. Review their policies independently.

Children's Privacy

Our services are designed for business owners and are not directed at children under the age of 13. We do not knowingly collect personal information from children.

Changes to This Policy

If we update this policy in a material way, we will post the revised version here with an updated effective date and notify active clients by email. Continued use of our services after a change constitutes acceptance of the updated policy.